Last updated: 5 September 2026
This Privacy Policy explains how Hossain Data Solutions collects, uses, stores and protects personal information when you visit www.idataexperts.com, contact us, request a quotation, purchase our services or otherwise communicate with us.
Hossain Data Solutions
Website: www.idataexperts.com
Email: contact@idataexperts.com
Depending on how you contact or work with us, we might collect:
• Your name
• Business or company name
• Email address
• Telephone or WhatsApp number
• Billing and invoice information
• Project requirements
• Preferred service and pricing option
• Estimated project budget
• Required delivery date
• Files and documents you submit
• Messages and correspondence
• Information required to provide the requested service
• Website usage and technical information, where collected through cookies or similar technologies
Please avoid sending personal information that is not necessary for your enquiry or project.
When you use our Contact or Request a Quote forms, we use the information you provide to:
• Respond to your enquiry
• Review your project requirements
• Prepare a quotation
• Communicate with you about the proposed project
• Provide services you have requested
• Maintain appropriate business records
Information requested through our quotation form is used to understand your requirements and provide an appropriate response.
Under UK data protection law, we need a lawful basis for processing personal information.
Depending on the circumstances, we rely on:
Contract and steps before entering into a contract
We use information where necessary to respond to quotation requests, agree project requirements, provide services, communicate about an order and manage our contractual relationship with you.
Legal obligation
We might use and retain information where necessary to comply with tax, accounting, legal or regulatory obligations.
Legitimate interests
We might process information where reasonably necessary to operate and protect our business, respond to enquiries, maintain records, prevent fraud, secure our website and services, and manage business relationships, provided those interests do not override your rights.
Consent
Where we specifically ask for consent, you have the right to withdraw it at any time.
The ICO requires organisations to identify and explain the lawful basis used for each purpose.
Our services include data entry, CRM management, spreadsheet management, web research, lead generation, data cleaning, data mining, web scraping, e-commerce support, data conversion, analysis and administrative support.
Clients might provide files or databases containing information relating to other individuals.
Where we process personal information solely on a client's instructions as part of a project, the client will normally be the data controller and Hossain Data Solutions will act as a data processor.
We use such information only as reasonably necessary to perform the agreed work and according to the client's instructions and applicable data protection requirements.
Clients are responsible for ensuring that they have an appropriate lawful basis and authority to provide personal information to us for processing.
Some web research, lead generation, data mining and verification projects involve information obtained from publicly accessible sources.
Depending on the project, sources might include:
• Company websites
• Professional directories
• Public business databases
• Public professional profiles
• Government or regulatory websites
• Other publicly available online sources
Information obtained from public sources will be used according to the agreed project requirements and applicable data protection law.
The ICO states that where personal information is obtained from another source, organisations should explain the categories of information and where the information came from, including where it came from publicly accessible sources.
We do not sell personal information.
We might share information where reasonably necessary with service providers that help us operate our website, email, communications, file storage, payment processing, accounting or project delivery.
We might also disclose information:
• Where you ask or authorise us to do so
• Where required to provide the agreed service
• Where required by law or a competent authority
• Where reasonably necessary to establish, exercise or defend legal rights
Service providers are expected to handle personal information appropriately and only for the relevant purpose.
Where payments are processed through a third-party payment provider, that provider processes payment information under its own privacy and security arrangements.
We do not need or intend to store complete payment-card details on our website.
Please review the privacy information provided by the relevant payment provider when making a payment.
Some website, communications, cloud-storage or other technology providers might process information outside the United Kingdom.
Where personal information is transferred internationally, we take reasonable steps to ensure appropriate safeguards are used where required by UK data protection law.
The ICO requires privacy notices to explain international transfers and relevant safeguards where applicable.
We keep personal information only for as long as reasonably necessary for the purpose for which it was collected.
Retention periods depend on factors such as:
• Whether an enquiry becomes a project
• The duration of our business relationship
• Contractual requirements
• Tax and accounting obligations
• Legal or dispute requirements
• Security and fraud-prevention needs
When information is no longer required, we will delete, anonymise or securely dispose of it where appropriate.
The ICO states that privacy information should explain either the retention period or the criteria used to determine how long information is kept.
We take reasonable organisational and technical steps to protect personal information against unauthorised access, loss, misuse, alteration or disclosure.
Access to client information is limited to people and service providers who reasonably need it for the relevant purpose.
No internet or electronic storage system is completely risk-free, so clients should also use appropriate security when sending confidential information.
We treat client project information as confidential.
We do not intentionally disclose confidential project information to unrelated parties except where necessary to provide the agreed service, where the client authorises disclosure, or where disclosure is required by law.
A separate Non-Disclosure Agreement, or NDA, is available upon request where appropriate.
Our website might use cookies and similar technologies for essential website functions, preferences, security, analytics or other website features.
Where consent is required for non-essential cookies, visitors will be given appropriate choices through the website's cookie settings or consent tool.
Please see our Cookie Policy for further information.
The ICO advises businesses to explain cookie use clearly and provide relevant privacy information to website visitors.
Our website might contain links to third-party websites, freelance platforms, social networks, payment providers or other external services.
We are not responsible for the privacy practices of third-party websites.
You should review the privacy policy of any external website you visit.
Depending on the circumstances and the lawful basis involved, UK data protection law gives individuals rights relating to their personal information.
These include rights to:
• Ask for access to personal information held about you
• Ask us to correct inaccurate information
• Ask for information to be deleted in certain circumstances
• Ask us to restrict processing in certain circumstances
• Object to certain processing
• Receive certain information in a portable format where applicable
• Withdraw consent where processing is based on consent
Some rights are subject to legal conditions and exemptions.
To make a request, contact contact@idataexperts.com.
The ICO identifies access, rectification, erasure, restriction, objection and portability among the rights that organisations should explain in their privacy information.
Where we rely on legitimate interests to process your personal information, you have the right to object to that processing in certain circumstances.
Please contact us at contact@idataexperts.com if you wish to object.
We do not use personal information to make solely automated decisions that produce legal or similarly significant effects on individuals.
Our services are intended for businesses and adult clients.
We do not intentionally collect personal information directly from children through our website for marketing or commercial purposes.
If you believe a child has provided personal information to us unnecessarily, please contact us.
If you have concerns about how Hossain Data Solutions uses your personal information, please contact us first so we have an opportunity to investigate and respond.
Email: contact@idataexperts.com
We might update this Privacy Policy when our services, website, data-processing activities or legal requirements change.
The latest version will be published on this website with the updated date.
For questions about this Privacy Policy or our use of personal information, contact:
Hossain Data Solutions
Website: www.idataexperts.com
Email: contact@idataexperts.com
